GDPR & THE HUB
Securely Manage Your User Data with Dedicated GDPR Intranet Features
CUSTOMISABLE DATA PRIVACY
Whether you need an internal employee intranet or an external client portal, The Hub's 'Settings' allow you to write a bespoke Data Privacy Notice, with messaging completely tailored to your data privacy policies and the requirements of your organisation.
WHERE WILL THE NOTICE DISPLAY?
Your users will be presented with your Data Privacy Notice when they log into the Hub for the very first time.
WHAT BENEFIT DOES IT PROVIDE?
The Notice features a mandatory 'checkbox', meaning all of your users must consent to the terms of your Data Privacy Notice before accessing your Hub.
PERSONAL DATA GDPR REPORTS
The Hub features a dedicated GDPR report, giving you full control over any Subject Access Requests (SAR) you might receive from users who want to know what data you hold on them within your Hub. Our secure portal makes gathering this information quick and easy, whilst maintaining your user's data protection by restricting access to these GDPR Reports.
WHAT'S IN A USER'S PERSONAL DATA REPORT?
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All profile information and contact details
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All messages they sent & received within the Hub
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All comments & likes
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Their entire Hub browsing history
WHO CAN ACCESS THE PERSONAL DATA REPORTS?
Every individual user has the ability to run their own Personal Data Report to review what data is held on them within the Hub.
Hub Admins with the permission to 'Manage Users' have the ability to run the Personal Data Report for all individual users - ideal for your HR and Personnel teams.
ANONYMISE OLD USER DATA
As a GDPR compliant intranet, the Hub gives you full control over storing your user data.
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When a user leaves your organisation, their Hub profile is made 'inactive' and hidden from view in the Contacts Directory, and by default the Hub stores this inactive user data in perpetuity, so that it can associate any past activity or comments with that user profile.
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However, our latest GDPR feature now provides you with the option to 'anonymise' your old, inactive user data, protecting the data privacy of your ex-employees and ex-clients.
WHAT DOES 'ANONYMISING USER DATA' DO?
'Anonymising' effectively deletes the user's record, stripping all their personal data from the Hub's database, including their profile picture, contact details and all profile information, reducing them to an 'Unknown User'.
AUTOMATICALLY ANONYMISE USER DATA IN BULK
Managing data privacy on your Hub is efficient and effortless.
You can schedule the Hub to run a daily task to automatically anonymise inactive users after a certain number of months.
You determine the time frames, so whether you choose to anonymise old data after 1 month or 24, you control how long inactive user data is held on the Hub's database before deletion.
