GDPR & The Hub

Securely Manage Your User Data with a GDPR Compliant Intranet 

We Give You Full Control Over Your Data

The Hub provides you with dedicated GDPR and data privacy features that enable you to easily and securely manage, report and remove user data in just a handful of clicks

 

Customisable Data Privacy Notice

Whether you need an internal employee intranet or an external client portal,  The Hub's 'Settings' allow you to write a bespoke Data Privacy Notice, with messaging completely tailored to your needs.

Where Will Your Notice Display?

Your users will be presented with your Data Privacy Notice when they log into the Hub for the very first time.

What Benefit Does It Provide?

The Notice features a mandatory 'checkbox', meaning all of your users must consent to the terms of your Data Privacy Notice before accessing your Hub.

 

Personal Data GDPR Reports

We've built this dedicated GDPR report into our intranet software, giving you full control over any Subject Access Requests (SAR) you might receive from users who want to know what data you hold on them within your Hub.  Our secure portal makes gathering this information quick and easy, whilst maintaining your user's data protection by restricting access to these GDPR Reports.

What is in a user's Personal Data Report?

  • All profile information and contact details

  • All messages they sent & received within the Hub

  • All comments & likes 

  • Their entire Hub browsing history

Who Can Access the Personal Data Reports?

Every individual user has the ability to run their own Personal Data Report to review what data is held on them within the Hub.

 

Hub Admins with the permission to 'Manage Users' have the ability to run the Personal Data Report for all individual users - ideal for your HR and Personnel teams.

 

Anonymise Old User Data

As a GDPR compliant intranet, the Hub gives you full control over how long you store your user data for.

When a user leaves your organisation, their Hub profile is made 'inactive' and hidden from view in the Contacts Directory, and by default the Hub stores this inactive user data in perpetuity, so that it can associate any past activity or comments with that user profile.

However, our latest GDPR feature now provides you with the option to 'anonymise' your old, inactive user data, protecting the data privacy of your ex-employees and ex-clients.

What does 'Anonymising User Data' do?

'Anonymising' effectively deletes the user's record, stripping all their personal data from the Hub's database, including their profile picture, contact details and all profile information, reducing them to an 'Unknown User'.

Automatically Anonymise User Data in Bulk

Managing data privacy on your Hub is efficient and effortless.

You can schedule the Hub to run a daily task to automatically anonymise inactive users after a certain number of months.

You determine the time frames, so whether you choose to anonymise old data after 1 month or 24, you control how long inactive user data is held on the Hub's database before deletion.

Feature-Rich Intranet Portal

Built Around Your Needs

Discover over 100 intelligent features that will transform the way your company communicates.

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Intelligent Intranet Software and Collaboration Platform
Providing global businesses with a versatile digital workplace that drives employee engagement and improves business communications.

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