HR EMPLOYEE INTRANETS
Manage your internal processes more efficiently with The Hub
EMPOWER BETTER INTERNAL COMMS
WITH A HR INTRANET THAT CREATES A MORE ENGAGING, PRODUCTIVE WORKING ENVIRONMENT
The Hub provides your Human Resources team with the perfect intranet solution to make employee management easier. With a host of dedicated HR features, The Hub helps you to deliver targeted internal comms that drive engagement, and enables you to transform your internal processes into a more efficient digital workplace that's easier to use and easier to manage.
MANAGE DOCUMENTS WITH EASE
The Hub provides your organisation with the perfect platform for storing and sharing company documents in an easy-to-navigate, secure online environment. As a Google Cloud hosted intranet, The Hub supplies you with unlimited cloud storage to securely house all your documents, images and videos, enabling you to access the files you need on the go. The Hub enables you to manage documents more efficiently by setting expiry dates on your files, which automatically notify you in advance when the documents are due for renewal. Each document has a Views Report detailing who downloaded the file, how many times, and when.
The document management system records a full audit trail of all previous versions, detailing who added the file, when and any notes. Version control enables you to quickly revert a file back to a previous version. Advanced search functionality makes finding the right document easy, with keywords and tags enabling users to quickly filter their search and find the file they need.
CREATE 'MUST READ' CONTENT
Guarantee employees are reading the important information on your company intranet by taking advantage of Hub 'Must Reads'. This extremely beneficial HR feature is ideal when launching new policies and procedures on your company intranet, as employees must 'Click to Confirm' they have read the content. Smart functionality ensures any users that haven't confirmed will receive a daily email reminder that there is Must Read content for their attention. Must Read admins can run reports tracking who has and hasn't confirmed, and they can export that data or choose to send a direct email to outstanding users.
Apply a tailored message to the top of your Must Read content, and for vital mandatory reading this notification can be made visible across all pages with a link to the Must Read. Flexible targeting enables you to specify which users the must read applies to, and create different Must Read notices targeted at different groups of users for a single page of content.
TARGETED INTERNAL COMMS
At its core, The Hub is a flexible communications platform that empowers your business to deliver targeted internal comms with ease, enabling you to tailor content to specific users or offices. Company intranets centre around connecting employees not only with each other, but with the relevant information they need to do their jobs effectively. The Hub enables you to create and share that information automatically with the relevant users/offices, by tagging content with relevant keywords and auto-generating email alerts notifying users of the new content relevant to them.
The Hub's contact directory enables you to filter your audience and send email templates to specific contacts. News and content areas can be targeted so only specific users can view content relevant to them. Easily change the branding of your internal comms for different users, or have separate intranet communities with news and content targeted to those users.
FORMS WITH SMART WORKFLOWS
Transform your emails, paperwork and spreadsheets into a more efficient digital workplace using The Hub's Form Builder. This intelligent feature enables you to create online forms completely tailored to your organisation's internal processes, not only making it easier for staff to submit information, but also providing a more structured workflow that enables your HR team (or other Form Owners) to analyse, reassign and manage the submitted information more efficiently. Form Owners can view all submissions, and then filter, search, update and export that data.
The Hub's Form Builder enables you to build complex forms with ease. Features include form expiry dates, anonymous submissions, custom status updates and email alerts notifying of new submissions or status changes. Add users as Form Assignees to power smart workflows behind-the-scenes, enabling you to pass a single form amongst multiple users for completion.
DRIVE ONLINE LEARNING
A key aspect of any HR intranet is to help aid the continued learning, training and well-being of the employees in your company. Most intranets only provide e-learning as an add-on feature that costs, but The Hub provides you dedicated e-learning features straight out of the box. Upload training videos and documentation, build intelligent assessments with scoring and randomised questions, create staff forums for e-learning, build training request forms, set up training events, and conduct anonymous employee wellbeing surveys, all within your company intranet.
The Hub is designed to make training and onboarding more efficient, enabling you to create dedicated resource areas tailored around your organisation's internal processes. Intelligent workflows behind forms and assessments ensure line managers and HR teams are notified of completed assessments, training requests or assigned tasks in the onboarding process.
GATHER EMPLOYEE FEEDBACK
As a social intranet that centres around collaboration and communication, The Hub has been designed to help drive two-way comms between company management and your employees. Give your people a voice by encouraging user feedback on your intranet content. The Hub boasts a wide range of features that enable you to proactively drive employee engagement and collaboration, including Surveys, Polls, Group Forums, E-Learning Assessments and Forms, allowing you to easily gather valuable employee feedback on both your content and your company comms.
Add Comments and Likes to your news articles and content pages to gauge public opinion and to encourage mutual praise and recognition amongst staff. One-way top-down communications can make employees feel like their voice doesn't matter, so make your company intranet a place where every staff member can advocate and feel their opinion is valued.
INTEGRATE YOUR HR SYSTEMS
We understand being able to easily import employee data is a vital part of ensuring your company intranet runs smoothly. The Hub provides you with a number of ways to securely import your user data with ease, including bulk uploading data via a spreadsheet or built-in integration with your HR systems to import users automatically. As a flexible employee portal, The Hub boasts Active Directory integration as standard, ensuring effortless data importing that automatically adds new users to your intranet whenever a new employee is added to your HR system.
The Hub features single-sign on as standard with Office 365, Google, Azure AD, OKTA and Facebook, streamlining your internal systems to make logging into your intranet effortless. We appreciate that every HR department uses different systems, so our team of developers can work with you to build API integrations to the systems that matter to your business.
DEDICATED GDPR FEATURES
Data protection and data privacy have been built into the very core of The Hub's features and functions. As a fully GDPR compliant intranet, The Hub provides you with the means to efficiently manage your user data. Display a customised Data Privacy Notice that users must accept when they first log into The Hub, and when users leave your organisation, you choose whether you hold their data in perpetuity or have the system automatically anonymise inactive users after a set number of months. Anonymised users have their personal data scrambled for privacy.
The Hub features a Personal Data Report which enables your admins to perform a Subject Access Request and pull all data you hold on an individual user, and end users can run their own Personal Data Report to see what information is held on them. As a secure employee intranet and data processor, The Hub gives you full control over your user data.
Transform your organisational charts from dry documents into interactive organograms that not only inform other users about your company structure, but actually influence how your intranet functions and disseminates information. Create organograms for individual departments or your whole company, and place them anywhere on your intranet as an interactive chart linking directly to each user's profile.
The Hub's organograms allow you to easily capture your employee line management. Every user's profile has a 'Teams' section which displays who they report to and who reports to them. The Hub uses this line management structure to power intelligent workflows behind form submissions, task assignments and email alerts, allowing you to automatically send information to a user's Line Manager. Even if their Line Manager changes, The Hub's 'Line Management' feature ensures it always sends to the right person.
MANAGE INTERNAL VACANCIES
The Hub is the perfect platform for advertising job opportunities and managing incoming applications. The dedicated Job Vacancies feature allows your HR team to quickly add new vacancies to your intranet, and creates an intelligent workflow that directs incoming applications to the appropriate people and automatically closes applications after a set date. Promoting vacancies to your employees is easy, with a dedicated homepage container showcasing the latest job opportunities, and automatic email alerts notifying employees of new internal vacancies.
Employees can use Job Search to easily filter vacancies by keyword, job discipline or office location, and they can apply for vacancies directly through the intranet by uploading their CV and covering letter. Your HR team can then review and manage all incoming applications via the Job Applications feature, making the whole process quick and simple for everyone.
FLEXIBLE USER PERMISSIONS
The Hub gives you complete control over how you manage your user permissions and content access, with the added flexibility of being able to change anything in less than three clicks. There are over 70 different feature permissions within the system, which enable you to assign users bespoke levels of viewing, editing and management access across every feature on the site. Create and assign different levels of access for individuals or groups of users, plus benefit from being able to assign users individual editing access on a single page or news category, without giving them full page editing access across all content.
We understand not all content on your intranet may be suitable for all users to see, which is why The Hub provides you the flexibility to restrict user access to individual pages, folders or groups. Page-level restrictions allow you to lock content to specific users or offices, giving you total control over who sees what.
DETAILED MANAGEMENT REPORTS
Gain valuable insight into your user activity and content performance using The Hub's suite of over 17 Management Reports. These easily accessible performance analytics give you a detailed understanding of how your employees are using your intranet. Discover which users are the most/least active, what content they are or aren't engaging with, what comments they are leaving, what content they are searching for, how often they login and more. The Hub also boasts 'View Reports' for individual pages and documents, tracking who has or hasn't viewed the content, when, and how many times.
Every report has interactive graphs and data analytics that enable you to easily filter and drill-down into your intranet's performance. The Hub is perfect for content management, with dedicated 'Expired Content' and 'Expiring Soon' reports that track content that's due for review, allowing you to keep content up-to-date.
WHAT OUR CUSTOMERS SAY
The Hub has provided us with an excellent platform on which to build our intranet.
The initial setup was really straightforward. The team at Pancentric gave us all the support and guidance we needed to get up and running in a really short space of time. Importantly, they also gave us enough training to ensure that we are able to be self sufficient 99% of the time.
Bearing in mind we’re not a team of ‘techies’ the systems needed to be really easy to use – and it is! Since our launch we’ve been really pleased with the level of engagement from our colleagues around the world.
Ed Broking LLP
SEE THE HUB IN ACTION
Discover How It Can Work For Your Business
Complete the form to get a personalised demo of the system, or call us on 0207 099 6370