HR EMPLOYEE INTRANETS
Manage your internal processes more efficiently with The Hub
EMPOWER BETTER INTERNAL COMMS
WITH AN INTRANET THAT PROMOTES AN ENGAGING, PRODUCTIVE WORKPLACE
EASILY MANAGE FILES
PROVIDE REMOTE ACCESS TO DOCUMENTS
The Hub provides your organisation with the perfect platform for storing and sharing documents in an easy-to-navigate, secure online environment. The Hub supplies you with unlimited cloud storage to securely house all your documents, images and videos, enabling users to access files on-the-go. Manage document reviews more efficiently with file expiry dates, which automatically notify you in advance when the documents are due for renewal. Each document has a Views Report detailing who downloaded the file, how many times, and when.
Document management records a full audit trail of all previous versions, detailing who added the file, when and any notes. Version control enables you to quickly revert a file back to a previous version. Advanced search functionality makes finding the right document easy, with keywords and tags enabling users to quickly filter their search and find the file they need.
CREATE 'MUST READS'
MAKE SURE USERS READ YOUR CONTENT
Guarantee employees are reading the important information on your intranet by utilising mandatory 'Must Reads'. This extremely beneficial HR feature is ideal when launching new policies and procedures on your company intranet, as employees must 'Click to Confirm' they have read the content. Smart functionality ensures users that haven't confirmed will receive a daily email reminder. Admins can track who has and hasn't confirmed, and can export that data or choose to send a direct email to outstanding users.
Add tailored user messages to Must Read content, and fix an on-screen notification across your entire intranet prompting users to complete their Must Read. Highly targeted features also enable you to tailor different Must Read notices for different groups of users, all relating to the same page of content.
DELIVER PERSONALISED CONTENT
At its core, The Hub is a flexible communications platform that empowers your business to deliver targeted internal comms with ease, enabling you to tailor content to specific users or offices. Company intranets centre around connecting employees not only with each other, but with the relevant information they need to do their jobs effectively. The Hub enables you to create and share that information automatically with the relevant users/offices, by tagging content with relevant keywords and auto-generating personalised email alerts notifying users of the new content relevant to them.
The Hub's Contact Directory enables you to filter your audience and send email templates to specific contacts. Personalise news and content areas to tailor the relevant viewing experience for different users. Tailor the branding of your internal comms for different users, or create unique intranet communities with bespoke news and content targeted to users.
MANAGE DATA EASILY WITH INTELLIGENT WORKFLOWS
Transform your trail of emails, paperwork and spreadsheets into a more efficient digital workplace. Hub Forms empower you to create online forms completely tailored to your organisation's internal processes, not only making it easier for staff to submit information, but also providing a more structured workflow that enables your HR team (or other Form Owners) to analyse, reassign and manage the submitted information more efficiently. Form Owners can view all submissions, and then filter, search, update and export that data.
The Hub's Form Builder enables you to build complex forms with ease. Features include form expiry dates, anonymous submissions, custom status updates and email alerts notifying of new submissions or status changes. Add users as Form Assignees to power smart workflows behind-the-scenes, enabling you to assign form submissions to other users to complete additional information.
TEST & SCORE YOUR USER KNOWLEDGE
A key aspect of any HR intranet is to help aid the continued learning, training and well-being of the employees in your company. Most intranets only provide e-learning as an add-on extra, but The Hub provides dedicated e-learning features straight out-of-the-box. Upload training videos and documents, build intelligent assessments with scoring and randomised questions, create staff forums for e-learning, build training request forms, set up training events, and conduct anonymous employee wellbeing surveys, all within your company intranet.
Make training and onboarding more efficient, with dedicated resource areas tailored to your organisation's internal processes. Intelligent workflows ensure line managers and HR teams are notified of completed assessments, training requests, etc in the onboarding process.
MAKE YOUR HUB WORK FOR YOU
As a social intranet that centres around collaboration and communication, The Hub has been designed to help drive two-way comms between company management and your employees. Give your people a voice by encouraging user feedback on your intranet content. The Hub boasts a wide range of features that enable you to proactively drive employee engagement and collaboration, including Surveys, Polls, Group Forums, E-Learning Assessments and Forms, allowing you to easily gather valuable feedback on both your content and your company comms.
Add Comments and Likes to your news articles and content pages to gauge public opinion and to encourage mutual praise and recognition amongst staff. One-way top-down communications can make employees feel like their voice doesn't matter, so make your company intranet a place where every staff member can advocate and feel their opinion is valued.
INTEGRATE HR SYSTEMS
CONNECT USERS & SYSTEMS IN ONE PLACE
Easily importing employee data is a vital part of ensuring your company intranet runs smoothly. The Hub provides you with a number of ways to securely import your data with ease, including bulk uploading data via a spreadsheet or built-in integration with your HR systems to import users automatically. The Hub boasts Active Directory integration as standard, ensuring effortless data importing that automatically adds new users to your intranet whenever a new employee joins.
The Hub features Single-Sign On as standard with Office 365, Google, Azure AD, OKTA and Facebook, streamlining your internal systems to make logging into your intranet effortless. We appreciate that every HR department uses different systems, so our team of developers can work with you to build API integrations to the systems that matter to your business.
MANAGE USER DATA WITH EASE
Data protection and data privacy have been built into the very core of The Hub's features and functions. As a fully GDPR compliant intranet, The Hub provides you with the means to efficiently manage your user data. Display a customised Data Privacy Notice that users must accept when they first log into The Hub, and when users leave your organisation, you choose whether you hold their data in perpetuity or have the system automatically anonymise inactive users after a set number of months. Anonymised users have their personal data scrambled for privacy.
The Hub features a Personal Data Report which enables your admins to perform a Subject Access Request and pull all data you hold on an individual user, and end users can run their own Personal Data Report to see what information is held on them. As a secure employee intranet and data processor, The Hub gives you full control over your user data.
SMART ORG CHARTS
INTELLIGENT LINE MANAGEMENT
Transform your organisational charts from dry documents into interactive organograms that not only inform other users about your company structure, but actually influence how your intranet functions and disseminates information. Create organograms for individual departments or your whole company, and place them anywhere on your intranet as an interactive chart linking directly to each user's profile.
The Hub's organograms allow you to easily capture your employee line management. Every user's profile has a 'Teams' section which displays who they report to and who reports to them. The Hub uses this line management structure to power intelligent workflows behind form submissions, task assignments and email alerts, allowing you to automatically send information to a user's Line Manager. Even if their Line Manager changes, The Hub's 'Line Management' feature ensures it always sends to the right person.
MAKE ADVERTISING & APPLYING A BREEZE
The Hub is the perfect platform for advertising job opportunities and managing incoming applications. The dedicated Job Vacancies feature allows your HR team to quickly add new vacancies to your intranet, and creates an intelligent workflow that directs incoming applications to the appropriate people and automatically closes applications after a set date. Promoting vacancies to your employees is easy, with a dedicated homepage container showcasing the latest job opportunities, and automatic email alerts notifying employees of new internal vacancies.
Employees can use Job Search to easily filter vacancies by keyword, job discipline or office location, and they can apply for vacancies directly through the intranet by uploading their CV and covering letter. Your HR team can then review and manage all incoming applications via the Job Applications feature, making the whole process quick and simple for everyone.
BESPOKE ACCESS LEVELS
TAILOR YOUR USER PERMISSIONS
The Hub gives you complete control over how you manage your user permissions and content access, with the added flexibility of being able to change anything in less than three clicks. There are over 70 different feature permissions within the system, which enable you to assign users bespoke levels of viewing, editing and management access across every feature on the site. Create and assign different levels of access for individuals or groups of users, plus benefit from being able to assign users individual editing access on a single page or news category, without giving them full page editing access across all content.
We understand not all content on your intranet may be suitable for all users to see, which is why The Hub provides you the flexibility to restrict user access to individual pages, folders or groups. Page-level restrictions allow you to lock content to specific users or offices, giving you total control over who sees what.
TRACK USER & INTRANET ENGAGEMENT
Gain valuable insight into your user activity and content performance using The Hub's suite of over 17 Management Reports. These easily accessible performance analytics give you a detailed understanding of how your employees are using your intranet. Discover which users are the most/least active, what content they are or aren't engaging with, what comments they are leaving, what content they are searching for, how often they login and more. The Hub also boasts 'View Reports' for individual pages and documents, tracking who has or hasn't viewed the content, when, and how many times.
Every report has interactive graphs and data analytics to easily filter and drill-down into your intranet's performance. The Hub is perfect for content management, with dedicated 'Expired Content' and 'Expiring Soon' reports that track content due for review, allowing you to keep content up-to-date.
"The Hub is very easy to use and user-friendly, and helps us to easily share resources and improve internal comms across our network of 52 branches.
Pancentric is a very fun and innovative company to work with and cares a lot about customer satisfaction. They are extremely flexible in how you want to build your intranet, providing full guidance and ongoing support - they are a pleasure to work with."
Quality Assurance Manager